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User Guide

Warehouse

How to manage product stock levels, receiving, and write-offs

Prepare Warehouse

How to enable and configure warehouse management

1

Enable stock management

Go to Administration → System Settings. Enable the Product Stock Management option.

2

Enable warehouse usage

On the same page, enable Use Warehouses. This will allow managing multiple warehouses.

3

Create warehouses

Go to Warehouses and add additional warehouses (e.g., Main Warehouse, Vilnius Store, Kaunas Store).

4

Assign products to warehouses

In the product card, enable Manage Stock and Use Warehouses. Set initial stock levels.

Warehouse management is available in the Smart (Smart+) plan.

Check Quantities

How to view and monitor product stock levels

Paysera POS allows you to see product stock levels in real-time - both total and by individual warehouses.

1

View total stock

In the product list (Products → Products) you see each product's total stock.

2

Stock by warehouse

Click on a product and in the Stock section you'll see how much product is in each warehouse.

3

Low stock alerts

Set a minimum threshold in the product card. The system will warn when stock reaches this level.

Replenishment and Write-off

How to add new products and write off damaged ones

Product movements allow you to manage product flows: receiving increases stock, write-off decreases it, transfer moves between warehouses.

1

Create a product movement

Go to Products → Product Movements → Create New.

2

Select operation type

Receiving - you received new products. Write-off - products are damaged or expired. Transfer - moving products to another warehouse.

3

Select products

Add products and specify quantities. You can add multiple products at once.

4

Specify reason (for write-off)

When writing off products, specify the reason (damaged, expired, etc.).

5

Confirm operation

Click Save. Stock levels will be automatically updated.

Frequently Asked Questions

Can I have multiple warehouses?

Yes! You can create an unlimited number of warehouses and manage each one's stock separately.

What happens if I sell more than I have?

You can set the Pre-order capability in the product card. This will allow selling even when stock is zero.

Can I see product movement history?

Yes! In Products → Product Movements section you'll see the history of all operations with dates, quantities, and responsible persons.

Need help?

Contact our support team - we're happy to help!

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